SUMMARY OF ANNUAL GENERAL MEETING HELD ON APRIL 24TH 2018

In Attendance: President Rev. Christine Gillespie and 32 members.

Apologies: 7 apologies received.

Outgoing Chairman His Honour Judge Derek Clarkson opened the meeting by thanking all officers and members for their support in contributing to another successful season and the pride we should have and share about our group.

The Forum President Rev. Christine Gillespie took the chair for the rest of the meeting.

Minutes of Last A.G.M.: Agreed as a correct record, approved by members and signed by the Chairperson as confirmation.

No Matters Arising raised.

Chairperson’s Remarks: Christine paid her tribute to the Forum and stressed the importance of continuing to give a positive and good impression to all those it comes into contact with.

General Secretary’s Report: 12 new members in during season; 12 members dropped from membership for various reasons with registered members continuing at 64. Thanks to outgoing Chairman Derek for his amusing and good-natured stewardship during the last season.

Programme Secretary’s Report: High level attendances continued over from previous season (average 38) and excellent contribution from members to programme (5 talks given).

Disappointment expressed by John over a couple of talks with one being a late cancellation.

Advised that next season , his 12th as Programme Secretary, will be his last.

Treasurer’s Report: Indicative Accounts prepared and circulated. Finances remain healthy and a 3O pound discrepancy in figures explained by unpresented cheque. Church Collection of 140 pounds mentioned. Continuing 500 pound plus balance continues to be maintained to cover contingencies.

Proposals: Fees and Subscriptions to remain unchanged for another year…agreed by meeting.

Church Donation of 870 pounds ..agreed by meeting unanimously.

Secretaries Honorariums totalling  100 pounds agreed by meeting unanimously.

Terry Byrne raised issue of defibrillator for Church. Treasurer Roy and Chairperson Christine explained background and costs involved which also covered possibility or otherwise of blind in the church. Principle of defibrillator at Church o.k. but funds needed to be raised and permission given to General Secretary to approach local businesses on the Hill for support and pledges during the summer recess.

Deceased Members: Three members and one former member had passed away during the last season and the Chairperson asked attendees to stand and observe a period of silence in remembrance.

Election of Officers for 2018/2019:

Vacancies for Second Vice Chairman (to be Chairman in 2020/2021) and for a further volunteer in the Catering Team.

Malcolm Wood gave a positive and encouraging overview of the Chairman’s role, drawing on his own experiences, what it would involve and the support available.

Longer term a candidate to replace John Taylor as Programme Secretary will be required for 2019/2020.

The following positions were confirmed en-bloc.

HARLOW MEN’S FORUM OFFICERS 208/2019:

President:       Rev. Christine Gillespie

Chairman:              Michael Cochrane

Vice Chairman:     Richard Wright

Second Vice Chairman: VACANT

General Secretary: Neil Ramshaw

Programme Secretary: John Taylor

Treasurer:                     Roy Smith

Registrar:                      Derek Simpson

Church Contact:          Mike South

Catering Officers: John Clark; Tom Snelling; Roger Bancroft;

Reserve:                       Richard Brooks

Auditor:                       Chris Butterfield

Any Other Business:

Proposal from Neil Ramshaw that next season sees the final Ray Coggan Memorial Meeting. Reasons given and some discussion … agreed by meeting.

Mike South discussed merits of using Church room when appropriate as opposed to normal meeting  room. Again some discussion and different views from floor but general support for the proposition to use the Church room when deemed appropriate.

Tom Snellig raised issue of increasing Open Meetings each season to four. This received support and some concern from the floor but the meeting agreed that in future the President’s Morning would become an Open Meeting leaving the Programme Secretary with the normal three to identify.

Chairperson Christine Gillespie brought the meeting to a close.

POST SCRIPT:

2018 Wednesday May 23rd 1030a.m. –12.00 a.m.  Coffee Morning at Hollins Hall for those booked with John Taylor.

The 2018/2019 season starts on Tuesday October 2nd 10.a.m. for 1030 a.m.

 

NEIL RAMSHAW SECRETARY

 

 

Comments are closed.